Executive Assistant to the Managing Partner

About MSB Solicitors:

MSB Solicitors is a distinguished law firm known for its commitment to excellence, innovation, and professional integrity. Our priorities are:

• CUSTOMER: Serving and supporting our community through high-quality legal services.
• PEOPLE: Our teams are our greatest asset, and we are committed to creating opportunities for growth and progression.
• ESG: Giving back to the community by focusing on Environment, Social responsibility, and strong Governance.

We are seeking an experienced Executive Assistant to provide dedicated, high-level support to our Managing Partner. This role offers a unique opportunity to work closely with senior management and contribute directly to the smooth operation of the firm.

What We Offer:

• A dynamic, supportive, and professional work environment
• Opportunities to contribute to strategic initiatives and firm growth
• Career progression and leadership development possibilities
• Engagement with a well-established client base and influential legal professionals

The Role:

As Executive Assistant to the Managing Partner, you will:

• Manage the Managing Partner’s diary, appointments, and meetings efficiently, ensuring optimal time management
• Utilise the firm’s case management system and digital dictation tools to prepare correspondence, reports, and presentations
• Co-ordinate internal and external communications on behalf of the Managing Partner
• Organise and maintain confidential files, records, and documentation in line with firm policies
• Support the Managing Partner in preparing for meetings, including compiling briefs and documentation
• Liaise professionally with clients, senior stakeholders, and team members, maintaining high standards of client care
• Provide guidance and support to other administrative staff when required
• Take ownership of ad hoc projects, training, and professional development initiatives as needed
• Uphold confidentiality and ensure secure handling of sensitive information
• Draft weekly internal newsletters, collating updates across the firm’s departments
• Draft agendas, attend Partner’s meetings and prepare minutes
• Act as a key contact to the firm’s marketing agency, co-ordinating content sharing from the firm’s departments for social media campaigns
• Arrange and manage a schedule of events across the firm externally and internally

About You:

• Proven experience supporting senior executives, preferably within a legal environment
• Exceptional organisational and time management skills with an ability to prioritise effectively
• Excellent written and verbal communication skills, capable of engaging with stakeholders at all levels
• Proficient with office and case management software, digital dictation tools, Microsoft Teams and Microsoft Office suite
• Experience with Canva is desirable
• A proven interest in business development and ESG
• Adaptable and proactive, with a strong sense of initiative and self-management
• Collaborative team player with a flexible approach to workload and a commitment to professional growth

If you’re ready to take the next step in your career by supporting a key leader in a respected and forward-thinking law firm, we would love to hear from you!