Junior Conveyancing Assistant

About MSB Solicitors:

MSB Solicitors is a leading law firm with a reputation for excellence in residential conveyancing. Our firm is dedicated to delivering top-quality legal services and creating a supportive, collaborative working environment. We are seeking a motivated Junior Conveyancer Assistant to join our Residential Conveyancing Department. This role will involve providing crucial support to a Team Leader/Senior Conveyancer in managing their caseload and ensuring the smooth progression of property transactions.

Job Overview:

We are looking for a proactive and detail-oriented Junior Conveyancer Assistant to support a Team Leader/Senior Conveyancer within our Residential Conveyancing team. This entry-level position is ideal for someone looking to start or develop their career in conveyancing, offering the opportunity to gain hands-on experience in a fast-paced legal environment.

Key Responsibilities:

Administrative Support:

• Assist the Team Leader/Senior Conveyancer with general administrative tasks, including filing, scanning, and managing correspondence.
• Open, maintain, and close case files, ensuring that all documentation is accurately organised and accessible.
• Prepare basic legal documents such as letters, forms, and client care packs under supervision.

Client and Third-Party Communication:

• Act as a point of contact for routine client inquiries, providing updates on the progress of their transactions.
• Liaise with third parties such as estate agents, mortgage lenders, and local authorities to gather necessary information and documentation.
• Schedule meetings and calls, ensuring all relevant parties are informed and prepared.

File Management and Compliance:

• Assist in conducting preliminary checks on new instructions, including verifying client identity and gathering initial property information.
• Ensure all files comply with legal, regulatory, and firm standards, conducting regular checks and updates.
• Help prepare files for key stages of the conveyancing process, such as exchange and completion.

Learning and Development:

• Gain an understanding of the conveyancing process by shadowing and assisting senior team members.
• Participate in training sessions and take advantage of opportunities for professional development.
• Develop proficiency in using conveyancing software and other legal tools.
• Team Support:
• Collaborate with other team members to ensure a smooth workflow and timely completion of tasks.
• Provide additional support to the Residential Conveyancing team during busy periods, assisting with overflow work as needed.
• Contribute to team meetings and discussions, sharing insights and learning experiences.

Qualifications and Experience:

Essential:

• Some administrative or office experience, ideally within a legal or professional services environment.
• A genuine interest in pursuing a career in residential conveyancing.
• Strong organisational skills and attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and a willingness to learn new software.

Desirable:

• Previous experience in a legal assistant role, particularly in conveyancing.
• Basic understanding of the conveyancing process and associated documentation.
• A-levels or equivalent qualifications, with an interest in law or property.

Skills and Competencies:

• Excellent communication skills, both written and verbal.
• Ability to work efficiently as part of a team and independently when required.
• Strong time management skills with the ability to prioritise tasks effectively.
• Willingness to learn and take on new challenges.
• Positive, proactive attitude and a strong work ethic.

Benefits:

• Competitive entry-level salary.
• Opportunity for professional development and career progression within the firm.
• Supportive and collaborative work environment.
• Access to training and mentoring from experienced conveyancers.

MSB Solicitors is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace. We encourage applications from candidates of all backgrounds.

Application Process:

Interested candidates should submit their CV and a brief cover letter explaining their interest in the role and any relevant experience. Please send your application to hr@msbsolicitors.co.uk.

This job description outlines the primary responsibilities and qualifications for the role of Junior Conveyancer Assistant. It may be subject to change as the needs of the department evolve.